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"HOW-TO" GUIDES

How to:

1. Using the GLOCMS Community app

1.1 How to invite a visitor to your premises using the GLOCMS Community app


Please click here for the easy-to-follow steps.

1.2 How to use the My Connections function on the GLOCMS Community app


Please click here for the easy-to-follow steps.

2. Registration on the biometric access control system

2.1 How to register a household employee to have access to Welgevonden Estate

Employers at private households of domestic workers, gardeners, au pairs, caregivers, etc., allow their employees access to Welgevonden Estate by issuing them with PIN access codes via Welgevonden Estate's GLOCMS Community app.

 

Registering for the first time

However, should an employer wish to register a household employee on Welgevonden Estate's biometric system, the following procedure applies:

  • The employer sends a request via e-mail to admin@welgevonden.co.za to register an employee on the biometric system.

  • In return, the Welgevonden Estate administrative office provides the following two forms which the employer must have completed:

    • A biometric registration form

    • A request for criminal profile verification form  

  • The employer submits the request for criminal profile verification directly to the service provider – Brooke International – together with the prescribed fees. (Details are available on the form.) 

  • Upon receiving the completed criminal verification, the employer submits the verification, together with the completed registration form via e-mail to admin@welgevonden.co.za. The administrative office proceeds with registration on the biometric system, should all be in order, and upon receiving the annual registration fee of R60,00 from the employer.

 

Access via the biometric system is valid for 12 months after which the employer must renew the registration at the administrative office, following the above procedure.

2.2 How to register a contractor for access to Welgevonden Estate

Homeowners and residents allow contractors who work at their premises access to Welgevonden Estate by issuing them with PIN access codes via Welgevonden Estate's GLOCMS Community app. Contractors enter/exit the estate via the R304 entrance only.

 

Contractors engaged in ongoing work on Welgevonden Estate for periods of more than two weeks, will be allowed to register on the biometric system.  Homeowners/residents can send a request in this regards to admin@welgevonden.co.za.

2.3 How to register as a new Welgevonden Estate resident

All Welgevonden Estate residents are required to register at the administrative office at the R44 entrance (please see the 'Contact Us' section for their contact details) to be registered on Welgevonden Estate’s biometric system to have access to the estate.

 

Please take the following along:

 

If you are a tenant

 

  • Your lease agreement (your name must appear on the agreement) OR a letter of the registered owner of the property or an Estate Agent that provides permission for you to stay at the property.

  • A valid ID, passport or driver's license.

  • R60,00 for the registration fee.

  • A completed resident application form (click below to download).

 

If you are an owner or reside with an owner at the same property

  • The details of property owners can be accessed from the estate administrative office.

  • The property owner must either be present when family members or other members of the household report to register, or those who register must have a signed letter from the property owner which states that the applicant also resides at the property.

  • A valid ID, passport or driver's licence.

  • No registration fee payable.

  • A completed resident application form (click below to download)

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